Instructional Continuity / Coronavirus Response

OUR CAMPUS BUILDING IS CURRENTLY CLOSED DUE TO COVID-19. Classes resumed as virtual instruction on March 19 and will continue until the Governor advises Ohio K-12 are able to return to the building. All non-urgent issues will be addressed when operations resume. Thank you for your understanding and cooperation.

     

Instructional Continuity Schedule

Week of March 30, 2020
Follow teacher directions for each class. Students should join Google Classroom to maintain aspects of the school day and stay up to date with information being shared across the Saint Joseph Academy Community.

All students and teachers will continue to follow the schedule below. It is important to note, while classes are blocked off in three-hour increments, in most cases, students and teachers will only meet online for a portion of this time or possibly not at all.  

For additional information or questions please contact teachers directly.

Instructional Continuity / COVID-19 School Communications

List of 5 items.

  • March 13, 2020

    This message contains the initial instructions and details for how Saint Joseph Academy will carry out our Plan for Instructional Continuity. While this email is a bit long, it is very important that you read it in its entirety and keep it for reference. Additionally, our website has a page dedicated to resources that support our Instructional Continuity Plans. Click here to access it. We are finalizing plans for ongoing communication to the community. 

    Our teachers, guidance counselors and administrative staff are committed to maintaining instructional continuity as well as the spirit of the community. In the spirit of the Congregation of St. Joseph and the mission of unity, we need to support one another during these challenging times. 

    Parents/guardians, as we embark upon this new online learning journey, we need your support more than ever. First, and most importantly, it is imperative that you continue to ensure your daughter’s safety and physical, emotional and spiritual needs are being met during this time. Second, we need your help to ensure your daughter is continuing her educational studies online. Please continue to ensure she frequently checks her email, logs into classes to be able to complete assignments in a timely manner and communicates regularly with her teachers. 

    Community is an essential part of what creates the unique culture of Saint Joseph Academy. We are committed to maintaining that community while we navigate COVID-19. How we do this will look different. Our world today looks different. This global pandemic is forcing us to see many things through new eyes. It’s okay. We will get through this - together! 

    The best way for parents/guardians to contact members of the Saint Joseph Academy faculty and staff is to email that person directly. Calling may result in a delayed response.

    SCHEDULE
    Monday, March 16, 2020
    Teachers will communicate directly with their students regarding how to proceed with their specific classes. 

    Additionally, the building will be open from 9 a.m. to 3 p.m. for students to pick-up items that they need for learning online (see section “Building Access” for more information). 

    Tuesday, March 17, 2020 and Wednesday, March 18, 2020
    Follow directions from teachers for each class, check your internet connectivity and make sure you are ready to login for Thursday’s classes.

    Beginning on Thursday, March 19, all students and teachers will follow the schedule below. It is important to note, while classes are blocked off in three-hour increments, in most cases, students and teachers will only meet online for a portion of this time or possibly not at all. Your teachers will communicate their plan directly. 

     

    ATTENDANCE
    Attendance will be reported twice a week, on Thursday and Friday. Teachers will report attendance based on student participation in their online learning class. Students that are showing progress with their online learning will be marked Digitally Present (DP) in PowerSchool. Students who are not showing progress will be marked as Absent (A). If your student is sick and will not be able to attend online learning classes, please call the Attendance Line at 216.251.5374 by 8 a.m. The Attendance Line will be checked daily. 

    INSTRUCTIONAL CONTINUITY THROUGH ONLINE LEARNING
    We are blessed that a blended learning model has been implemented at the Academy for many years. Students and teachers alike are used to working with learning management systems such as Schoology and Google Classroom. Teachers will communicate with students directly to advise which systems their class will utilize to engage in online learning.  

    TECHNOLOGY SUPPORT AND TROUBLESHOOTING
    Reliable internet access is essential for online learning. We should all prepare ourselves for the possibility of occasional internet connectivity disruptions due to the unusually large numbers of people working and attending school from home.  

    If you are experiencing repeated internet connectivity issues, follow the following steps:
    1. Contact your internet provider (AT&T, Cox, Time Warner, etc.) and inform them.
    2. Access the internet through your smartphone data plan, if available.   
    3. Contact your teacher(s), describing the issues you are experiencing.
    4. If the issue still has not been resolved, you can contact the Saint Joseph Academy Technology Department at tech@sjastudents.org
    Students should work through challenges with apps and software with classmates, teachers and parents/guardians.

    BUILDING ACCESS
    The building will be open on Monday, March 16 from 9 a.m. to 3 p.m. for students to gather any materials they will need in order to work online. The building will be closed to all students per Governor DeWine’s directives effective Monday, March 16 at 3 p.m. 

    We will continue to limit access to the building to essential personnel in accordance with current Health Department guidelines.

    END OF QUARTER 3
    Quarter 3 of the school year ended on Friday, March 13. Final grades for the quarter will be posted on PowerSchool on Monday, March 23. Contact your teacher if you have a question regarding your Quarter 3 grade.  

    STATE TESTING / AP TESTS / FINAL EXAMS
    At this time we are following the guidance of the state of Ohio and The College Board regarding the administration of the state tests and Advanced Placement (AP) Tests. We recognize that learning will look different during this time period, which may impact Final Exams. Please know that we will make modifications, as needed, to meet the needs of students and teachers. As we learn more, we will keep you informed. 
     
    COMMUNITY ENGAGEMENT
    Community is the foundation of Saint Joseph Academy, “that all may be one.” We want to keep our community strong during this time of uncertainty. While this will undoubtedly look different, teachers, counselors and program coordinators will do their best to facilitate meaningful digital community engagement. We encourage students and families to develop creative ideas to stay connected to one another.
      
    We will continue to engage in community prayer on a daily basis. You will receive more information on this soon.  

    We understand that our beloved community celebrations such as Graduation events and Paws for Pride could be impacted. We are developing flexible plans to ensure that these will continue to be memorable celebrations. 

    We may be a school that is not gathered on a physical campus for a time, but we remain committed to our mission. We will continue to develop women of unifying love, faith-filled leaders who “serve the dear neighbor without distinction.”

    We ask that St. Joseph, our patron and protector, watch over us and protect us. Stay safe, everyone. 
  • March 12, 2020 - 5:37 P.M.

    Dear Saint Joseph Academy Community,

    In a press conference this afternoon, Governor DeWine announced that all K-12 schools in the state of Ohio will be on an extended leave for three weeks, effective at the end of the day Monday, March 16. Saint Joseph Academy has made the decision that students will remain home as of today.   

    The Saint Joseph Academy faculty and staff will begin the implementation of the plan we have developed for instructional continuity immediately. We will move from face to face instruction to online instruction. We have secured internet access for all of our students to ensure continuity of learning and a sense of community. Tomorrow is dedicated to troubleshooting the tools and technology that will support our efforts. Details, guidelines and a schedule for instruction will be shared with parents/guardians and students by Monday, March 16, 2020. 

    As previously communicated, all school events, rehearsals, and trips have been canceled or postponed. In addition, the Athletic Department has suspended all practices and games until further notice. Coaches will communicate with team members via email. 

    Information about this pandemic is evolving. We will continue to follow recommendations of the Center for Disease Control (CDC), the Ohio Department of Health as well as the directives of Governor DeWine. Please be assured that we will continue to inform you of important updates. 

    We appreciate your patience and cooperation as we navigate this fluid situation. Please keep the Saint Joseph Academy community, those affected by the virus and their caretakers in your prayers.
  • March 12, 2020 - 12:54 P.M.

    Dear Saint Joseph Academy Community, 

    The safety and wellbeing of our students, faculty, staff and families is always our highest priority. As a result, in light of Governor DeWine’s recommendation to cancel or postpone large, indoor gatherings in response to the Coronavirus (COVID-19), we are postponing or canceling all field trips, service opportunities and special events through the end of March. We will also be limiting outside guests’ access to the building to only essential visitors.

    As information received evolves, we will continue to follow recommendations of the Centers for Disease Control (CDC), the Ohio Department of Health as well as the directives of Governor DeWine. 

    We will make every effort to reschedule activities and events to the extent possible. However, we should start to prepare ourselves for the possibility that April activities will also be postponed/canceled.  

    At this time, school will remain open and practices will still take place.

    The updated guidelines and information from the Center for Disease Control (CDC) and The Ohio Department of Health can be found on the links below. 



    We appreciate your patience as we work to respond to this fluid situation. 
  • March 10, 2020

    Dear Saint Joseph Academy Parents/Guardians, Students, Faculty and Staff,

    We are writing to provide an update to the coronavirus (COVID-19) letter sent on March 2, 2020.

    We still have no suspected or confirmed cases of coronavirus in our SJA community. However, the Centers for Disease Control (CDC) recommend that schools actively plan and be prepared for possible scenarios. With the confirmed arrival of the virus in Cuyahoga County, Ohio, we wanted to remind you of the steps we have been taking and that you can take to keep everyone safe and healthy. 

    We will continue to follow recommendations of the Centers for Disease Control (CDC) and the Ohio Department of Health.

    In the event that it becomes necessary to cancel classes, we will utilize online class resources including Schoology and Google Classroom to continue instruction. Teachers would communicate with students regarding lessons and assignments. If a student does not have internet access at home the student or parent/guardian should reach out to her counselor immediately. 

    As with any illness, please notify Saint Joseph Academy’s 24-hour attendance line (216.251.5374) if your daughter is unable to attend school due to illness. In addition to students, faculty and staff should remain home at least until they are fever-free without medication for 24 hours, longer if symptoms have not subsided. As always, we will monitor abnormal attendance patterns.

    Soap and hand towel supplies are checked frequently by the Maintenance staff. Hand sanitizer and disinfectant wipes are available in all classrooms, offices and community areas. Additionally, health promotion materials are posted throughout the Academy. Please remember to:
    • Practice good hygiene. Wash hands frequently, avoid touching your face, cover your nose and mouth when coughing or sneezing and practice good overall health habits, including sleeping, eating and drinking water appropriately.
    • Avoid sharing drinking glasses, cups, eating utensils, dishes, towels or other items. Wash these items thoroughly with soap and water after use.
    • Remain at home when ill. 
    • Seek medical attention if your symptoms don’t improve.

    Anyone who exhibits symptoms should seek immediate medical attention. Click here for information on symptoms, prevention and treatment from the CDC. 

    In accordance with CDC guidelines, if a student, faculty or staff member travels to an area identified as a “community spread of coronavirus,” they may not return to school until it is safe to do so as determined by CDC guidelines. Please consider this when making travel plans. These guidelines continue to evolve and can be accessed at www.cdc.gov/coronavirus/2019-ncov/index.html
  • March 2, 2020

    Dear Saint Joseph Academy Parents/Guardians, Students, Faculty and Staff,

    Please be aware of the steps we are taking to better prepare Saint Joseph Academy students, faculty and staff for the potential community transmission of the coronavirus (COVID-19). 

    At this time, we have no confirmed cases of coronavirus in our SJA community. However, the Centers for Disease Control (CDC) recommend that schools actively plan and be prepared for possible scenarios. 

    As with any illness, please notify Saint Joseph Academy’s 24-hour attendance line (216.251.5374) if your daughter is unable to attend school due to illness. In addition to students, faculty and staff should remain home at least until they are fever-free without medication for 24 hours, longer if symptoms have not subsided.

    Anyone who exhibits symptoms should seek immediate medical attention. Click here for information on symptoms, prevention and treatment from the CDC. 

    In accordance with CDC guidelines, if a student, faculty or staff member travels to an area identified as a “community spread of coronavirus,” they may not return to school until it is safe to do so as determined by CDC guidelines. These guidelines continue to evolve and can be accessed at www.cdc.gov/coronavirus/2019-ncov/index.html

    While this is a serious public health situation, the CDC continues to believe the immediate risk to the general public remains low at this time. Yet, in today’s connected world, outbreaks of diseases are always of concern.

    Soap and hand towel supplies are checked frequently by the Maintenance staff. Hand sanitizer and disinfectant wipes are available in all classrooms, offices and community areas. Additionally, health promotion materials are posted throughout the Academy. Please remember to:
    • Practice good hygiene. Wash hands frequently, avoid touching your face, cover your nose and mouth when coughing or sneezing and practice good overall health habits, including sleeping, eating and drinking water appropriately.
    • Avoid sharing drinking glasses, cups, eating utensils, dishes, towels or other items. Wash these items thoroughly with soap and water after use.
    • Remain at home when ill. 
    • Seek medical attention if your symptoms don’t improve.

Important Information

List of 2 items.

  • Parents/Guardians

    In accordance with Governor DeWine's directive for Ohio K-12 schools, Saint Joseph Academy is closed through Sunday, April 5. All events, rehearsals, team practices and games are cancelled through Sunday, April 5 as well. 

    Please refer to the communications above for details and instructions.
  • Students

    In accordance with Governor DeWine's directive for Ohio K-12 schools, Saint Joseph Academy is closed through Sunday, April 5. All events, rehearsals, team practices and games are cancelled through Sunday, April 5 as well.  
    Please check your email often for important information regarding the continuation of your education while not physically present at the Academy.

    Refer to the Instructional Continuity Plan communication dated March 13 for important details.
The safety and wellbeing of our students, faculty, staff and families is always our highest priority. As the information regarding the coronavirus disease (COVID-19) health crisis keeps evolving, we want to keep the Saint Joseph Academy community informed with the latest information on COVID-19. 

Saint Joseph Academy is committed to making all decisions in the best interest of the health and safety of students and the community. We are committed to:
  • Following the Governor's extension for Ohio K-12 school closings through at least May 1.
  • Following the President’s guidelines for America follow social distancing through April 30 and to limit gatherings to 10 people or less. 
  • Remaining in close contact with local health department and county emergency management agencies to be proactive in our decision-making. 
  • Convening daily to review health agency, government and media updates and develop plans accordingly.
  • Taking direction from the Centers for Disease Control & Prevention, Ohio Board of Health and the Cuyahoga County Board of Health.

Healthful Reminders

We ask that you remember to:
  • Practice good hygiene. Wash hands frequently, avoid touching your face, cover your nose and mouth when coughing or sneezing and practice good overall health habits, including sleeping, eating and drinking water appropriately.

  • Avoid sharing drinking glasses, cups, eating utensils, dishes, towels or other items. Wash these items thoroughly with soap and water after use.

  • Remain at home when ill. 

  • Seek medical attention if your symptoms don’t improve.
The Ohio Department of Health has established a Call Center, staffed by licensed nurses and infectious disease experts to answer questions regarding coronavirus every day, 9 a.m.-8 p.m. 

Call 1-833-4-ASK-ODH (1-833-427-5634)

Event Cancellations

APRIL CANCELLATIONS
All Jaguar team practices and games through May 1.

Wednesday, April 1:
7th Grade Shadowing
Thursday, April 2:
Spring Open House
Friday, April 3:
Musical: The 25th Annual Putnam County Spelling Bee
Saturday, April 4:
Musical: The 25th Annual Putnam County Spelling Bee
Sunday, April 5:
Musical: The 25th Annual Putnam County Spelling Bee
Monday, April 6:
7th Grade Shadowing
Women’s Evening of Reflection
Tuesday, April 7:
7th Grade Shadowing
Friday, April 24:
Leadershop (6th and 7th Grade Girls)
Sunday, April 26:
Mother/Daughter Mass & Brunch